Senior Estimator

Key Responsibilities:

1. Inventory Management:

• Analyzes project requirements to estimate material needs.
• Ensures accurate forecasting of materials to prevent shortages or excess stock.
• Collaborates with procurement teams to schedule timely deliveries.
• Monitors material costs and optimizes inventory usage.
• Explores material substitutions and obtains quotes from suppliers.
• Negotiates terms with vendors and coordinates delivery schedules.
• Identifies cost-saving opportunities without compromising quality.
• Ensures that project estimates align with inventory capabilities.
• Works with suppliers to secure the best pricing and delivery schedules.
• Evaluates vendor performance and suggests improvements.
• Negotiates contracts and bulk purchasing agreements.
• Coordinates with the bay/storage team for physical material checks.
• Recommends process improvements for more efficient stock management.
• Updates and reconciles internal stock records after inventory activities.
• Identifies potential supply chain risks and creates contingency plans.
• Ensures compliance with industry regulations and project specifications.
• Tracks material warranties and certifications.
• Manages materials for ongoing projects.
• Resolves on-site issues with vendors or deliveries.
• Addresses any discrepancies or urgent requests in person.

 2. Leadership and Department Management

• Oversee and lead the estimation department, ensuring efficient workflow and high-quality cost estimates.           Develop and implement department strategies to improve estimating accuracy and efficiency.
• Manage a team of estimators, assigning tasks, setting priorities, and monitoring performance.
• Provide mentorship and professional development opportunities for junior and mid-level estimators.

3. Team Collaboration:

• Meeting with project teams to review material requests, substitutions, and updates.
• Discussing critical project requirements or urgent procurement needs
• Provides regular updates on material costs, availability, and budgeting.
• Adjusts estimates based on project changes and unforeseen challenges.
• Collaborates with procurement teams to ensure accurate material sourcing and purchasing.
• Works with vendors to clarify requirements, negotiate better pricing, and ensure timely deliveries.
• Communicates material needs and delivery schedules to on-site teams.
• Assists site supervisors in understanding cost constraints and efficient material usage.
• Addresses any issues related to material shortages or substitutions.
• Resolves discrepancies between estimated and actual costs or materials received.
• Aligns project cost estimates with company financial goals and budgets.
• Provides financial teams with detailed breakdowns of estimated vs. actual costs.
• Helps in tracking project profitability and cost optimization strategies.
• Works with architects and engineers to understand project specifications and cost implications.
• Provides value-engineering suggestions to optimize costs without compromising quality.
• Ensures estimates align with technical feasibility and design requirements.

4**. Document and Process Oversight:**

• Reviewing and organizing physical purchase orders, receipts, and other documents; 
• Coordinating closely with foreman and site managers for delivery plans. 
• Ensures that all estimates comply with industry standards, safety codes, and legal requirements.
• Maintains documentation related to permits, vendor contracts, and project budgets.
• Tracks actual vs. estimated costs and updates cost databases accordingly.
• Repairs reports on estimation trends, risk factors, and cost fluctuations.
• Uses estimation software to generate detailed financial and materials reports.

5**. Database Updates:**

• Inputting material prices into Stack and maintaining records. 
• Keeping the material price database updated. 

6. Client and Stakeholder Communication

• Handling hot leads.

7. Issue Resolution:

• Addressing material delays, shortages, or quality issues through email or calls.
• Developing strategies for material efficiency. 

8. Planning and Analysis:

• Reviewing project requirements, material estimations, and wastage trends.
• Preparing reports and updates for management. 

Qualifications & Experience 

1. Education: Bachelor's degree or diploma in construction management or a related field preferred.
2. Experience: Minimum 5-7 years of residential construction estimating experience.
3. Mandatory experience with Stack, Kojo and QBO is essential for this role.
4. Familiarity with construction materials, methods, and local Building Codes.
5. Excellent mathematical, analytical, and problem-solving skills.
6. Exceptional attention to detail and accuracy.
7. Strong negotiation and communication skills.
8. Ability to work collaboratively with multiple departments and stakeholders.
9. Understanding of residential homebuilding trends, market pricing, and value engineering.
10. Experience working with suppliers and trade partners in a homebuilding environment.

Working Hours: 

Monday to Friday: 8:00 AM to 4:00 PM (mandatory, with a 30-minute paid lunch break).

Compensation and Benefits:  

1. Sick Leave: 2 sick days per year. 
2. Vacation Pay: 6 percent vacation pay. 
3. Holiday Pay: Provided for all statutory holidays. 
4. Benefits (After 6 Months of Employment): 

• dental coverage;
• health benefits (specific details provided upon hire);
• additional benefits package to support employee well-being.